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Purchasing

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Purchasing protects the interest of the City of Fulshear taxpayers and is responsible for assuring fair and equitable treatment to all vendors without regard to political pressure.

Purchasing supports the procurement requirements of all city departments. Utilizing centralized coordination of purchasing activities, the department receives purchase requests from various city departments and determines, with the assistance of the requesting department, the best method of procurement including open market purchasing, informal solicitations, formal solicitations, cooperative purchasing and procurement card purchases.

Centralized coordination of purchasing encourages cost savings through bulk purchases and consolidated purchases as well as compliance with various purchasing legal requirements.

Minority and small business vendors are encouraged to respond to any and all City of Fulshear projects.

Bids & Proposals

The City of Fulshear provides information on active and closed solicitations, doing business with the city and purchasing policies and procedures. The city’s fiscal year operates from October 1 through September 30 annually.

By submitting a response to a bid or proposal, vendors agree that the following shall govern and apply, unless specifically identified on the face of the bid, agreement or purchase order.

Bidding Information

Notices for solicitations are also advertised by the City on Public Purchase and in the Fort Bend Herald newspaper.

You are strongly encouraged to only download the City of Fulshear’s documents through the Public Purchase website. This method assures that you will receive notice of any addenda issued for the solicitation as addenda are not distributed through any other method. Be sure to read the bid and proposal packets thoroughly for deadlines and delivery timeframe information.

Vendor Registration

If you are interested in doing business with the City of Fulshear, you may register through Public Purchase to receive notifications of bid opportunities. You may register with Public Purchase for free at www.publicpurchase.com/gems/register/vendor/register.

The City of Fulshear encourages all vendors interested in receiving solicitation notifications to register through Public Purchase as the City does not maintain an “approved vendor list”.

What Does the City of Fulshear Buy?

Items purchased by the City of Fulshear typically are but not limited to heavy equipment; police equipment & vehicles; office furniture; office machines; equipment and supplies; computers & accessories; printing services; construction of drainage, streets, buildings and infrastructure; consulting, engineering or architectural services.

Obtaining Solicitation Packages

The bid documents can be downloaded from the site by registering with Public Purchase. There is no fee to register and download. Once you download the documents, be sure to read the packets thoroughly for deadlines and delivery time frame information.

The official solicitation package documents may only be obtained by downloading the documents from www.publicpurchase.com. Only those vendors who obtain the documents in this manner are placed on the solicitation’s plan holder list and thus can be assured of receiving notification of addendums that may be issued.

NOTE: If you obtain a solicitation package from some other source, you may not receive any addendums that are issued. Be safe and download only from www.publicpurchase.com.

Contract award results can be obtained by contacting the appropriate person listed in the bid packet.

Auctions

The City of Fulshear periodically offers surplus and salvage City property for sale to the public. The sale is done via an online public auction on the City’s Auction site.

Frequently Asked Questions

The City of Fulshear utilizes a competitive procurement process to gain maximum free and open competition to ensure purchases are obtained efficiently and economically and in compliance with the provisions of applicable federal, state, and local laws and regulations. We hope that the following information will assist suppliers in becoming familiar with how to conduct business with the City of Fulshear.

  • Can I attend a bid opening?

    Yes, bid openings are open to the public. It is the official reading of the bid or proposal and generally consists of who reads aloud the names of who submitted proposals. The announcement date, time, and location of the bid opening are included in the bid documents. Questions concerning any aspect of the bids or proposals are not addressed in the bid opening.

  • How can I find out about bid opportunities?

    Sealed bids or proposals for expenditures of more than $50,000 are advertised in the Fort Bend Herald under the legal notices section and through www.publicpurchase.com

    In accordance with Texas Government Code 791.001, the City of Fulshear has the option of purchasing products that are on cooperative purchasing contracts. If this method is chosen, the purchase is exempt from the bidding process regardless of the dollar amount.

  • How can I get on a bidders list?

    Any and all individuals and firms who desire the opportunity to receive bid invitations are requested to register for the City of Fulshear with www.publicpurchase.com.

  • How can I obtain the results of a bid award?

    Once bids are reviewed and evaluated, they are awarded as soon as is practical. Results will be posted on the Public Purchase website as well as sent to all bidders.

  • Where do I turn in a sealed bid?

    Vendors should pay close attention to proposal submittal instructions in solicitation documents. Vendors must turn in their sealed bids or proposals to the City of Fulshear sealed bid at www.publicpurchase.com as specified in solicitation documents.

Additional Documents